We are sorry to see that your stay with us will be ending. For a smooth a transition and security refund please read through this letter.
Notice to Vacate must given in writing no less than 60 days prior to termination date. This notice must be given before the last day of the month preceding the 60 days. Example- January 31 notice would be for March 31 termination. February 1st notice is a April 30 termination. If your lease has already expired and you are on a month to month lease, you are still required to give the same 60 day notice that would always end on the last day of any given month. Both the tenant and landlord must abide by these requirements as agreed to in the lease.
Showings will take place during the last 60 days of the lease. A lock box and sign will be placed at the home. You must provide a key to our office that will allow entry and alarm codes if applicable. Failure to allow showings of all or part of the home will result in fees assessed to your account and will be a violation of the lease that will result in eviction. Our agent will give you a courtesy call on all showings with a minimum one hour notice. These are in no way a request to show, simply a courtesy to let you know that a licensed real estate agent will enter the home with or without a potential tenant. If the home is in good condition, clean, orderly and you leave during the showings, the home will lease much faster and reduce the amount of showings. Your lease requires that the home is well kept.
Move Outs are expected to complete your move and return the keys by 12:00PM (Noon) on the day you have stated in your "Notice of Intent to Vacate" in order to avoid any scheduling problems or additional rent charges. Keys and all remotes need to be returned to our office the day of move out. To assist us in making refunds to you promptly, we ask that you review the security deposit section of the "Residential Lease Agreement" you signed when you moved in. This will clarify the refund procedure and explain any additional charges which you may have incurred. For more information pertaining to cleaning your unit and an explanation of security deposit deductions, please read the remainder of this document. Any items left behind will be disposed of and removal charges deducted from security. There should be no items or trash left at the property inside or out. All trash must be removed the last day of the lease. Any items in the trash cans or on curbs will be removed at your expense. All repairs and cleaning not completed by the tenant will be charged to your security deposit with 30% added for coordination fees. Damage repairs and cleaning are the responsibility of the tenant to have completed by move out.
If you vacate the home before the lease terminates, you must continue to maintain the home and lawn. Including all utilities must remain on through the last day of the lease.
If you have any questions, please do not hesitate to contact our office.
As per the lease, the home and carpets must be professionally cleaned on the last day you reside in the home. You must provide a copy of the receipt for these services. Failure to provide receipts or cleaning the home yourself may result in the home being cleaned again at your expense. Be sure to review with the cleaning companies what is required as listed below. Failure to follow these guidelines will result in cleaning charges added to your move out statement. Please be sure to give the guidelines to your cleaner and verify that everything is completed to avoid additional fees from landlord.
If you would like to hire someone for cleaning and/or repairs for damages caused by you, please contact a company of your choice or feel free to use the companies listed below, as they are aware of the services needed to complete the move out requirements. If cleaning and or repairs are not completed prior to move out, AvenueWest will hire this work at your expense plus a 30% coordination fee.
This is a list of our recommended vendors. Many times, if another company is used, the work may have to be redone. You are welcome to use other companies, however, keep in mind the work may have to get done again if not a good job by another vendor.
Typical definition of ordinary wear and tear is "That deterioration which occurs based upon the use of which the rental unit is intended and without negligence, carelessness, accident, or misuse, or abuse of the premises or contents by the tenant or members of his household, or their invitees or guests." In other words, ordinary wear and tear is the natural and gradual deterioration of the apartment over time, which results from a tenant's normal use of the unit. For example, the carpeting in an unit, or even the paint on the walls, wears out in the normal course of living. Carpets become threadbare, and paint peels and cracks. Even the most responsible tenant can't prevent the aging process, and a court won't make the tenant pay for damages resulting from that process.
Also, a court won't hold a tenant responsible for damage arising from using the apartment in a normal way. For instance, an Illinois owner held back part of a security deposit to pay for repair of nail holes left behind by a tenant who had hung some pictures. The tenant sued to get back his full security deposit. The Illinois court said the nail holes were the result of ordinary wear and tear. After all, hanging pictures is a normal incident of apartment living; it can reasonably be expected.
A landlord can make a tenant pay for damages if the tenant helped the aging process along or didn't use the apartment in a normal way. A carpet worn from people walking on it is something you have to expect. But a tenant who cuts a hole in the carpet or spills paint on it may be held responsible for the damage.
There are three basic types of damages caused by a tenant that aren't considered ordinary wear and tear. They are: